Arctic Circle
Japan Forum

March 4-6, 2023

Toranomon Hills Forum, Tokyo

Organized by

Event Details

Toranomon Hills Forum

Dates

  • 4 March, 2023 (Sat.)
  • 5 March, 2023 (Sun.)
  • 6 March, 2023 (Mon.)

Location

Toranomon Hills Forum

Toranomon Hills Mori Tower 5th Floor, 1-23-3 Toranomon, Minato-ku, Tokyo 105-6305

Registration Fee Includes:

  • Lunch for March 4 and 5
  • Reception
  • Program
  • Coffee breaks
  • Small gifts and mementos

Registration Fee

Business / Organization / Government
50,000 JPY
Academia / Research Institute / Session Speaker
35,000 JPY
Student
8,000 JPY

Visa Support

Participants should check if they require a visa to enter Japan on the Ministry of Foreign Affairs of Japan's website.
■ Website: http://www.mofa.go.jp/j_info/visit/visa/index.html

Participants who require a visa support document issued by the organizer must complete the required information below and submit it along with a scanned copy of their passport by the deadline.

  1. Only those whose abstracts have been accepted and who have paid the registration fee by December 29th will be issued a visa support document by the secretariat.
  2. Visa support documents will be sent to applicants by early February. The secretariat will not be responsible for any delays in obtaining visas due to postal delays. Please keep in mind that it is expected to take longer than usual to issue the visa.
  3. Submitted data will not be used for any purposes other than to issue the visa support documents.
  4. Please note that an application may be refused if the secretariat deems it insufficient.

The Visa support service is now closed.

Hotels

Five star★★★★★
HotelTel
Andaz Tokyo Toranomon Hills
- A Concept by Hyatt
03-6830-1234Andaz Tokyo Toranomon Hills, centrally located, offers spacious rooms and breathtaking views of the city. From the Japanese inspired interiors to the personalized service, each guest is inspired and immersed in the local culture.
The Okura Tokyo03-3582-0111A total of 508 luxury rooms will be available in two buildings.
Imperial Hotel Tokyo03-3504-1111The Imperial Hotel opened in the center of Tokyo in 1890 as Japan's first fully western-style luxury hotel. Each one of the rooms provides state-of-the-art comfort and relaxation, perfect for business usage.
Four star★★★★
HotelTel
The New Otani03-3265-1111Surrounded by a 10-acre Japanese garden with a 400 year history, the complex is comprised of 3 types of hotels, along with a variety of restaurants, banquet rooms and shopping arcades to respond to diverse needs.

Excursions

Lake Akan, Hokkaido
2 days, 1 nightDeadline for applying for the Hokkaido excursion is January 31, 2023.

Schedule:

March 7
Depart Haneda Airport 08:05 ✈ Arrive Kushiro (Tancho Kushiro) Airport 09:45
→ Lake Mashu, one of the clearest lakes in the world
→ Io-zan, an active volcano
→ Lake Akan
→ Watch Ainu traditional dance at Ainu Kotan
→ Overnight stay at Akanko Onsen Hot Springs
March 8
Depart Lake Akanko
→ International Crane Center
→ Kushiro Marshland Observation Deck
Depart Kushiro (Tancho Kushiro) Airport 14:40 ✈ Arrive Haneda Airport 16:25
Registration Fee
80,000 JPY (Includes round-trip flight, lodging, and meals)
Excursions around Lake Akan, Hokkaido Excursions around Lake Akan, Hokkaido Excursions around Lake Akan, Hokkaido Excursions around Lake Akan, Hokkaido

Lake Akan is located in Kushiro City, Hokkaido, within the Akan-Mashu National Park and is registered under the Ramsar Convention.

The Ainu Kotan on the shores of Lake Akan is where the Ainu, the indigenous people of Hokkaido, actually live and welcome visitors with their own stores.

The Ainu have developed a unique culture that includes the Ainu language, which is different from Japanese, a spiritual culture in which it is believed that everything in nature has a soul, ancient dances performed at festivals and family events, embroidery with unique patterns, wood carvings, and other crafts, as well as a modern way of looking at things and incorporating modern technology.

The Ainu Kotan embodies "tradition and innovation," and is committed to the creation of new Ainu culture and the creation of a stage for it.

You will enjoy a traditional Ainu dance performance at the Ainu Kotan and stay overnight at Lake Akan Onsen Hot Springs.

The next day, you will be able to see wild red-crowned cranes as they gather around the national park during the winter, a special natural treasure of Japan.

Toyosu, Tokyo
1 dayDeadline for applying for the Tokyo excursion is February 10, 2023.

Schedule:

March 7
Toranomon Hills Toyosu Market Breakfast (Not included in registration fee) Kokyo Gaien National Garden Symphony Lunch Cruise Toranomon Hills

*Due to the early morning departure, those who wish to participate are advised to book a hotel close to the venue.

Registration Fee
21,000 JPY (Includes transportation throughout the tour, English speaking guide service, Buffet-style lunch & Symphony boarding fee)
Excursions Toyosu, Tokyo Excursions Toyosu, Tokyo Excursions Toyosu, Tokyo Excursions Toyosu, Tokyo

The famed Tsukiji Market moved in October 2018 to Toyosu, reclaimed land in Tokyo Bay. The new Toyosu Market is almost twice the size of Tsukiji, making it the biggest fish market in the world. Entry is free, and visitors can still see the famous tuna auctions, buy fresh fruits and vegetables at the adjoining produce market and enjoy a breakfast of super fresh sushi at one of the complex restaurants, which moved over from Tsukiji.

With its vast garden and the Nijubashi Bridge, the face of the Imperial Palace, the Outer Gardens area of the Imperial Palace attracts many tourists.

The Lunch Cruise departs from Hinode Pier, passes under Rainbow Bridge, and goes to Odaiba and Oi Futo. After passing through Shinagawa Futo, the route turns left, and goes under Tokyo Gate Bridge. Next, view Tokyo Disneyland, Tokyo DisneySea, the Tokyo Metropolis from the other side of the Central Breakwater, and Haneda Airport. After passing Haneda Airport, don't miss seeing Tokyo Skytree and Tokyo Tower from the other side of Rainbow Bridge.
Dine on lunch while soaking in the dynamic Tokyo skyline.

Cancellations

Please submit requests for cancellation via email to the Arctic Circle Japan Forum Registration Desk (info@cp-entry.net).

Cancellation requests will be processed only during working hours (Mon - Fri 10:00-18:00 [JST = GMT+9] except national holidays). For requests received after working hours, cancellations will be made on the next working day, and may incur charges.

Refund Policy

Before January 31, 2023
100% of registration fee
(transaction fees will be deducted)
From February 1 until February 20, 2023
50% of registration fee
On and after February 21, 2023
No refund
  • After deducting the credit card transaction fee and cancellation fee, the refund will be made after the forum ends.
  • Refunds will be made to the same credit card. Please note that other cards cannot be used.

Contact

info@cp-entry.net

Office Hours:

Mon - Fri 10:00-18:00 ( JST = GMT+9) Closed on Sat,
Sun & National Holidays

Registration Deadline

February 20, 2023 (Monday)
23:59 [JST = GMT+9]